Virtual Assistants

Hyperion Virtual Assistants

What is a virtual assistant? In brief, virtual assistants operate as remote administrative members of your team. They typically help with office management duties but can also chip in with a variety of content, social, design, marketing, and other media-related business responsibilities. 

Virtual assistants (VAs) have grown in popularity among business owners over the years. Small and medium-sized business owners use virtual assistants to cut costs, save time, relieve themselves of strenuous work, and develop their businesses, among other benefits. Having a virtual assistant can be advantageous for your business if you choose the right one. 

Here are some kinds of VA that could assist you in running your business:

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General Virtual Assistant (GVA)

A general virtual assistant, also known as GVA, does similar work as a personal assistant, secretary, and office administrator all in one, the difference being that they deliver work online.

With the right virtual assistant by your side, you’re unstoppable.

What do the world’s most successful entrepreneurs have in common? The ability to delegate and keep every day free of time-wasting tasks. 

They know that having an assistant isn’t a luxury; an assistant is an essential tool and vital to their success.

Whether you want to grow your business, maximise your billable time, spend more time at home or feel less stressed and disorganised, an assistant will make all the difference.

The average entrepreneur loses more than 30% of their week to low-value tasks like administration, scheduling, and email.

By taking care of time-wasting tasks, your assistant will allow you to focus on critical responsibilities like building relationships with your existing clients and planting the seeds of growth.

Difficulty In Managing Your Time?

The majority of business owners have difficulty managing their time. That is primarily due to task overload. There are essentially not enough hours in the day to get everything done. Attempting to manage day-to-day tasks by working longer hours is counterproductive in the long run.

Outsourcing to a Virtual Assistant with Hyperion Business Consultants can help to relieve some of this stress. A skilled Virtual Assistant can also complete tasks more quickly and efficiently than an inexperienced assistant. Here are 15 functions that you can delegate to a virtual assistant to increase your company’s productivity:

Top 15 Tasks to Outsource to a General Virtual Assistant

1. Email Management/Filtering

2. Setting up Autoresponders (Aweber, Mailchimp)

3. Booking appointments with clients

4. Following up with clients/customers (sending thank you and other reminder emails)

5. Receptionist duties (answering occasional calls)

6. Calendar Management

7. File Management (organizing files using Dropbox etc)

8. Database building (eg. updating email or contact lists on your CRM)

9. Research on certain topics for blogposts, newsletters or others

10. Personal errands (purchasing gifts for loved ones/family members online)

11. Hotel and Flight Booking

12. Transcription (transcribing voicemail, video or audio, podcasts etc.)

13. Taking down minutes of meetings

14. Creating basic reports (reports on weekly tasks, deliverables, sales)

15.  Liaison between you and other team members

Marketing Virtual Assistant (MVA)

What is the Definition of Digital Marketing?

Search engine optimization (SEO), WordPress publishing, PPC marketing, social media marketing, email marketing, marketing automation, content marketing, and affiliate marketing are all examples of digital marketing services. Digital marketing is a catch-all term for any internet-based marketing operation. So, if you hire a virtual assistant to help with your digital marketing responsibilities, you’ll require a form of VA, namely a digital marketing virtual assistant. 

Hiring a Digital Marketing Assistant Has Its Advantages.

Any company’s web presence is one of its most valuable assets. Maintaining and monitoring social media and branding requires a professional. Hiring a digital marketing VA can save you money and time while also providing access to a qualified marketing assistant at a lower cost. These skilled professionals will take care of your online brand so you can concentrate on things like your overall marketing strategy, developing relationships with key clients, and growing your business from the leads generated. Improve your process so that it is efficient.

Businesses today begin with great optimism, and most will grow steadily, up to a point. There is a high demand for one-of-a-kind, innovative ideas that improve the customer experience. However, without a well-planned marketing strategy, a new company is essentially throwing darts in the dark, hoping to hit something. Why not improve that process so that it is effective and efficient? That is what a marketing strategy will accomplish!

Is it possible to use a digital marketing assistant to help with a marketing strategy?

It depends. There are different skill levels; some VAs will have this skill, while others may not. As a result, it is critical to meet with one of our consultants to discuss your requirements. Consistency is crucial in digital marketing to attain an internet presence.

Implementing social media initiatives and updating should be done during peak hours. The basic rule of thumb is to post at least five times each day, five days per week, at five different influential periods, especially if the company is reaching out to a large geographic area.

Another vital part of social media marketing is the chance to interact with followers who leave comments on your posts and articles. Engagement provides a one-of-a-kind opportunity to showcase the company’s knowledge and reputation. Finally, bridging the time gap between an emailed or posted request and a response is crucial. Time is a vital resource in business, but various cultures have different perspectives on the value of time. In general, you can never go wrong by responding quickly.

Top 15 Tasks to Outsource to a Marketing Virtual Assistant

Operating a business is a difficult task in and of itself. When you add marketing into the mix, the situation can quickly become overwhelming. If you haven’t experienced this yet, you will: There merely aren’t enough hours in the day! The majority of businesses outsource to “concentrate on the core.” That is another way of saying “we want to excel at what we do.”

1. Social Media Management

2. Content Research, Curation and Repurposing 

3. Google Analytics 

4. Google AdWords 

5. Facebook Advertising 

6.  Website Content Management 

7. LinkedIn List Building and Connections

8. LinkedIn Content Management
9. LinkedIn Advertising
10. A/B Call to Action Page Testing
11. Chat Support Management
12. Email Marketing Management
13. Digital Marketing Reports Creation / Measurement
14. Simple Graphics Using Canva etc
15. YouTube Video Advertising

Hyperion Marketing Blueprint

A viable concept is always accompanied by a blueprint. It’s the only way to keep the idea moving forward without running into a roadblock that costs you time, money, and lost effort. Likewise, a successful marketing effort follows the same formula. A sound marketing strategy aids you in creating a brand identity and then reinforcing it for optimum gain.

Increase Sales, Satisfaction and Retention

A marketing blueprint is formulated with the consumer experience, visualized through the customer’s lens. This is what makes it so powerful: you ensure cross-channel continuity to improve overall brand perception, increase sales, satisfaction and retention, and provide synergies to drive company profitability. And all of this by simply creating this blueprint or footprint for your marketing strategies.

Improve Your Process so that it is Efficient

Businesses today begin with great optimism, and most will grow steadily, up to a point. There is a high demand for one-of-a-kind, innovative ideas that improve the customer experience. However, without a well-planned marketing strategy, a new company is essentially throwing darts in the dark, hoping to hit something. Why not improve that process so that it is effective and efficient? That is what a marketing strategy will accomplish!

Delivering Better Business Results.

 A successful idea is always supported by a blueprint. It’s the only way to keep moving forward with the idea without hitting a stumbling block that will cost you time, money, and wasted effort. The same is true for a successful marketing campaign. The correct marketing blueprint assists you in developing a brand identity and then fortifying it for maximum gains.


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